ANGBA By-Laws and Constitution
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***Work in Progress!***
(The following is planned to be the adopted Constitution and By-Laws of the ANGBA)
Information contributed courtesy of Margie Dykstra, Blythmoor Farms
CONSTITUTION
of the American Nigora Goat Breeders Association
For the purpose of development and promotion of the NIGORA goat
breed and working with all other organizations promoting Nigora
goats in general, we the members of the American Nigora Goat Breeder's
Association (ANGBA), do hereby adopt this Constitution as the fundamental law of the American Nigora Goat Breeder's Association.
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*ARTICLE I – NAME and OBJECTS*
Section 1. The Name of this organization shall be the American Nigora Goat Breeder's Association (hereinafter known as the ANGBA or the
Club).
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Section 2. The objectives of the Association shall be
a. To encourage and promote the breeding and development of the Nigora goat;
b. T0 urge members and breeders to accept the standard of the breed as approved by the ANGBA
c. To promote breeder education
d. To encourage fellowship among the members through meetings, correspondence,
circulation of useful information, news and ideas and
e. To cooperate with other organizations in the development of the Nigora goat
in general.
Section 3 The Association shall not be conducted or operated for profit and no part of any profit or remainder or residue from dues, donations or other income to the Association shall inure to the benefit of any member or individual.
Section 4. The members of the Association shall adopt and may from time to time revise such by-laws as may be required to carry out these objects.
ANGBA BYLAWS
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*ARTICLE I -LOCATION AND TERRITORY*
Section 1. The home address of the Club shall be the address of the Treasurer, or as otherwise designated by the Board of Directors.
Section 2. The territory served shall be the United States and its possessions, Canada, Mexico,the Islands of the Atlantic Ocean, plus other areas as shall request service.
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*ARTICLE II - MEMBERSHIP*
Sec. l Any individual, firm, partnership,
Any individual, firm, partnership,association or corporation interested in the breeding, sale or promotion
of the Nigora goat is eligible for membership upon proper application. Such members will abide by and be bound by the Constitution and Bylaws of the ANGBA.
Sec. 2 Annual dues shall be set by the Board of Directors and the
Annual dues shall be set by the Board of Directors and themembership notified through advertisements of the Club. The membership
year shall be January 1st through December 31st. Membership dues are
payable on or before January 1st. Dues of members unpaid on March 1st
and due since January 1st shall be considered in arrears and membership
shall lapse. New members paying dues between January 1st and August 31st
shall be credited with a full membership for the duration of that
calendar year. New members paying dues between September 1st and
December 31st shall be credited with a full membership through the
following calendar year.
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ARTICLE III – MEETINGS
Sec. 1. There shall be an Annual Membership meeting taking into consideration equitable geographic distribution year after year. The date and location of the Annual Meeting shall be published at least 60 days prior to the meeting. At this Annual ANGBA Meeting, an officer or director representing the Board of Directors of the Club will give a report of the current financial conditions of the Club, any business of the preceding and all actions taken by the Board of Directors during that time.
There shall be an Annual Membership meeting taking into consideration equitable geographic distribution year after year. The date and location of the Annual Meeting shall be published at least 60 days prior to the meeting. At this Annual ANGBA Meeting, an officer or director representing the Board of Directors of the Club will give a report of the current financial conditions of the Club, any business of the preceding and all actions taken by the Board of Directors during that time. Sec. 2 The Board of Directors may call special meetings of the
The Board of Directors may call special meetings of themembers as necessary to conduct the business of this Club, provided
written notice is mailed to all members at least thirty (30) days prior
to such meeting. Only the business stated in the notice may be transacted.
Section 3 The Board of Directors will meet on a regular basis. These meetings may be conducted via email
Sec. 5 The procedure of all meetings shall be conducted according tothe "Roberts Rule of Order.
Sec. 5 Those members present at any meeting of the membership in
Those members present at any meeting of the membership inorder constitute a quorum for transaction of business.
*ARTICLE IV - BOARD OF DIRECTORS*
Sec. l The Board of Directors shall act on behalf of the membership to conduct the day to day business of the club provided these decisions are not contrary to law or this Constitution. Decisions of the Board will be reported on a regular basis to the Membership.
The Board of Directors shall act on behalf of the membership to conduct the day to day business of the club provided these decisions are not contrary to law or this Constitution. Decisions of the Board will be reported on a regular basis to the Membership. Section 2. Decisions of the Board may be revised or amended by the members under the following procedure:
a. Upon petition to the Secretary, by no less than 10% of members, the
proposal to revise or amend action of the Board of Directors shall be
submitted to the members by the Secretary within thirty (30) days after
the requirement for referenda have been met.
b. The voting shall be closed thirty (30) days after the mailing.
c. A two-thirds (2/3) majority of the votes cast by membership shall
constitute a veto of any action of the Board.
d. The Board will report any such decision or amendments to the
membership via the newsletter, email and/or the next meeting.
Sec. 3 The Board of Directors shall consist of the eligible numberof Directors and Officers elected by the membership of this club.
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Sec. 4 The number of Directors shall be seven (7), including the President, VP, Secretary, Treasurer and three regional Directors: Western (west of the Mississippi) and Eastern (East of the Mississippi), and one Director at Large ------------------------------------------------------------------------
Sec. 5 Directors shall be elected for a two (2) year term, alternating so that half the directors are elected in any given year. In the first year of the Association, the regional Director with the most votes will serve for two years and the other regional Director will serve for one year.------------------------------------------------------------------------
Sec. 6 Any member in good standing is eligible to hold the position of director. Six months prior membership is preferred, but not required.------------------------------------------------------------------------
Sec. 7 Directors must keep their ANGBA memberships paid during theterm of their Directorship.
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Sec. 8 All voting by Directors shall be by recorded vote so that itcan be determined how each Director voted.
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Sec. 9 The President shall be the Chairman of the Board of Directorsand have a vote only in the case of a tie.
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*ARTICLE V - OFFICERS*
Sec. l The Officers shall supervise the business of the Club as ordered by the Board of Directors in accordance with the Constitution and Bylaws. The officers of the Club shall be the President, Vice-President, Secretary, and Treasurer.
The Officers shall supervise the business of the Club as ordered by the Board of Directors in accordance with the Constitution and Bylaws. The officers of the Club shall be the President, Vice-President, Secretary, and Treasurer. Sec. 2 The term of office for all officers (excluding the Treasurer)and directors shall be two (2) years. The position of Treasurer is an open position with no set term limit.
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Sec. 3 Any member in good standing for 6 months prior to theelection is eligible to hold office.
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Sec. 4 Officers must keep their ANGBA memberships in the paid duringthe term of their office.
ARTICLE VI: DUTIES OF OFFICERS
Officers shall perform duties normally attributed to their offices:
Section 1 The President shall serve as
The President shall serve as 1. As Chief Executive Officer of the Club, maintain general
supervision of the affairs of the Club.
2. Preside at all meetings of the membership, report to the members
and make suggestions that S/he may deem advisable.
3. Be an ex-officio member of all committees.
Sec. 2 The Vice-President shall 1. Occupy the position and perform the duties of the President, when,
for any reason, the President is unable to perform such duties.
S/he shall perform any additional duties requested by the
President or the Board of Directors.
Sec. 5 The Secretary shall
The Secretary shall 1. Be the recording and corresponding officer of the Club.
2. Keep accurate minutes of the Club's activities and meetings,
Sec. 6 The Treasurer shall
The Treasurer shall 1. Serve as financial Officer for the Club.
ARTICLE VII: ELECTIONS
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Sec. 1 At least four (4) months prior to the annual meeting, thePresident shall appoint a Nominating Committee of three (3) members,
taking into consideration geographical distribution. This committee
shall propose candidates for President, Vice-President, Secretary and a candidates for each regional director position. The Nominating Committee shall
insure that the proposed candidates will accept the office, if elected.
Section 2. Space shall be provided on the ballot for write-in names for each office and director.
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Sec. 3 A ballot shall be prepared and either published in the newsletter or mailed to each member. Balloting will close thirty (30) days after the mailing. A newsletter containing ballots will be mailed first class.------------------------------------------------------------------------
Sec. 4 The Chairman of the Nominating Committee shall receive theballots and tabulate the votes no later than twenty (20) days after the close of balloting. The Chairman shall notify the Board as to the results of the election. The Board shall notify the candidates and the membership either by Newsletter or email as soon as possible.
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Sec. 5 In the case of a tie vote, the candidate who has had thelongest continuous membership in the club shall be declared elected.
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Sec. 6 Duties of the new officers and Directors shall be assumed following the completion of the Old Business at the Annual Meeting of the membership.------------------------------------------------------------------------
Sec. 7 Any office vacated for any reason with a term of nine (9)month or over remaining will be filled by special election. Vacated
offices with terms of less than nine (9) months remaining will be filled
by appointment by the President and the appointee shall serve until the next election.
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*ARTICLE VIII - COMMITTEES* Sec. l The Board shall appoint the
Sec. l The Board shall appoint thechairman of all standing and special committees. All such appointees
shall be subject to removal by the Board.
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*ARTICLE IX - AMENDMENTS* Sec. l The Constitution and/or Bylaws may be
Sec. l The Constitution and/or Bylaws may beamended by petition in writing to the Secretary and signed by not less
than 10% of members in good standing. The Secretary shall prepare a
ballot to be included in the next Newsletter and voting shall be closed
thirty (30) days after the mailing. The President shall appoint a
committee for the purpose of tabulating and announcing the results.
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Sec. 2 This Constitution and/or Bylaws may be amended by atwo-thirds (2/3) vote of all votes cast.
ARTICLE X. MISC.
No officer, director or member shall sign any notes of
indebtedness in the name of the Club, unless given specific
authorization to do so by the action of the Board of Directors.
*ARTICLE XI - DISSOLUTION* In the event of the dissolution of the
In the event of the dissolution of theNigora Breeder's Association, any funds in the treasury shall be
donated to an organization for the benefit of Nigora goats,
which will be selected by the Board of Directors prior to dissolution.
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*PROCEDURES*
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The Board of Directors, with the object in view of
providing regulation favorable for the implementation of and pursuant to
the Constitution of the Nigora Goat Breeder's Association do
hereby adopt these procedures.
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MEMBERSHIP* Sec. l Application for membership shall be
Sec. l Application for membership shall beaddressed to the Treasurer and shall be accompanied by annual dues. The
application shall be in accordance with the rules as established by the
Board of Directors.
DUTIES OF OFFICERS
Section 1 The President shall serve as
The President shall serve as 1. As Chief Executive Officer of the Club, maintain general
supervision of the affairs of the Club.
2. Preside at all meetings of the membership, report to the members
and make suggestions that S/he may deem advisable.
3. Be an ex-officio member of all committees.
4. Call for regular committee reports and see that all committees
function properly.
5. Appoint members to special committee chair positions not filled
through elections and fill board vacancies, as described in the
Bylaws.
6. Ensure that the resolutions of the board are carried into effect.
7. Assist the newsletter editor in obtaining all news of this
organization for publication in the newsletter.
8. Develop and suggest guidelines and strategies to improve Club
effectiveness and efficiency.
9. Present propositions pertaining to administration policy to the
Board of Directors or to the members, by separate mailing or
though the newsletter of this Club.
10. Ensure active and effective communication within the Club.
11. Represent the Club in matters not otherwise provided for.
12. Maintain an activity/history log for transition to successor.
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Sec. 2 The Vice-President shall 1. Occupy the position and perform the duties of the President, when,
for any reason, the President is unable to perform such duties.
S/he shall perform any additional duties requested by the
President or the Board of Directors.
2. Assist in planning the agenda for the Annual Meeting of the
Membership.
3. Actively participate in all board meetings (including e-meetings)
and decision-making.
4. Perform any additional duties requested by the President or the
Board of Directors.
5. Maintain an activity/history log for transition to successor.
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Sec. 5 The Secretary shall 1. Be the recording and corresponding officer of the Club.
2. Keep accurate minutes of the Club's activities and meetings,
submitting the same to the newsletter editor for publication and
reading at subsequent meeting.
3. Conduct the Club's correspondence and maintain files for all
correspondence.
4. Ensure that notice is given for upcoming meetings and elections.
5. Ensure officers and directors receive copies of meeting agendas
and minutes.
6. Maintain an up-to-date roster of the membership and?
* immediately notify the board, newsletter editor, and web
site host of all new or lapsed membership,
* provide an updated membership list to the newsletter editor
quarterly (prior to n ewsletter publication), and
* send welcome packets to new members.
7. Assist the newsletter editor with notification to membership of
Club meetings.
8. Actively participate in all board meetings (including e-meetings)
and decision-making.
9. Maintain an activity/history log for transition to successor.
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Sec. 6 The Treasurer shall 1. Serve as financial Officer for the Club. It is helpful, but
mandatory for this person to have accounting experience and
appropriate software to assist in the tasks this position requires.
2. Maintain custody of the general funds, including membership dues
of the Club and dispursing these funds as authorized by the vote
of the membership and/or Board of Directors.
3. Record and report all income and expenditures agains projections
(an annual budget).
4. Receive and deposit funds and keep accurate records of all
receipts and disbursement of monies, to include depositing
checks/cash, writing checks for Club expenses, and reconciling the
Club's bank account(s) monthly.
5. Prepare a Treasurer's Report including?
* a quarterly report presented to the Board of Directors for
review prior to submitting to the newsletter for publishing,
and
* a report for the Annual Meeting showing receipts and
dispursements with a statement of the financial condition of
the Club.
6. Assist the Board of Directors in completing the annual budget.
7. Receive and process all new and renewal memberships, to include
collecting membership dues and notifying the Club Secretary and
President of new membership bi-monthly.
8. Ensure that reports, funds, books, and files are available to the
Board for verification and inspection at all times.
9. Review and recommend financial policies to the Board of Directors.
10. Ensure adequate internal controls and maintain records in
accordance with standard accounting practices.
11. Actively participate in all board meetings (including e-meetings)
and decision-making.
12. Identify and recommend a qualified successor.
13. Train successor prior to vacating the position.
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Sec. 7 The Regional Director shall? 1. Provide support and serve as a contact for ANGBA members with the
region.
2. Provide the newsletter editor with a quarterly regional report.
3. Work with regioanl fairs/events to promote and support the Club.
4. Communicate with local groups to promote the Club.
5. Represent the breeders of his/her region to the best of his/her
ability.
6. Encourage new memberships and welcome new members.
7. Actively participate in all board meetings (including e-meetings)
and decision-making.
8. Maintain an activity/history log for transition to successor.
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*ARTICLE V - GRANDFATHER CLAUSE* All rules and regulations of the Club
All rules and regulations of the Clubin effect at the time of adoption of the Constitution and Bylaws and not
changed by or in conflict with this constitution and Bylaws shall remain
in effect until changed by the Board of Directors and adopted by the
membership via postal ballot.
